What steps do your employees take each day to find information? If your business is still dependent on paper documents, searching for files is taking up more of your staff’s time than is good for your business. And inefficient searching is just the beginning of the problems caused by paper processes.
The good news is that solutions to get your business out of the endless paper cycle are easy to acquire, and the benefits are well worth pursuing.
Scanning for Savings
Scanning your documents into a document management system is one of the best decisions you can make for your company’s future success. Beginning with cost savings, here’s how the benefits add up.
Reduce Your Need for Paper
Your paper documents and files may not look expensive, but they cost your company thousands of dollars a year to generate, file, manage, and access. From the cost to create documents to storage solutions like filing cabinets, boxes, binders, and shelving systems, paper-based systems are eating into your annual revenues. Scanning documents and converting them to digital formats eliminates most of these costs. And since digital files require no physical storage space, you can repurpose those areas for value-added activities.
Improve Employee Productivity
Knowledge workers spend hours each day filing and then searching for information. In some cases, files required for a project or inquiry cannot be located, causing further delays as employees attempt to reconstruct lost information. A centralized multifunction system provides a built-in scanning solution to route documents to digital storage repositories. From improved collaboration to streamlined customer service processes, bypassing paper processes is a positive move toward your company’s ongoing success.
Scanning helps businesses move away from paper-based processes and replace them with state-of-the-art digital solutions. To learn more, contact us at ZENO Office Solutions today! We are the premier printer, copier and office equipment solutions for Midland, Odessa, Big Spring and Andrews.
